Reporting to the Service Manager, the Administrator will work closely with the other team members; sharing information and providing general support and assistance in delivering the department’s expected outcomes.
Weekly invoicing of all quoted works and call outs.
- Obtain and reconcile engineer timesheets and in house sub-contractor invoices.
- Take the lead role to arrange/chase procurement and deliveries of parts, materials and tools to sites as required (POP)
- Take the lead role to allocate parts, materials and gas cylinders to correct stock location when required (currently SPID for engineers to pick). Assist in planning deliveries/collections to/from engineers on site
- Curate and manage cylinder location and tracking records, reconciling with supplier cylinder statements to ensure timely return/collection of cylinders (Fgas)
- Maintain engineer training records and flag expiring qualifications. Arrange refresher training courses as necessary
- Maintain engineers security clearance records
- Maintain engineer tool/van stock records to ensure calibrations/PAT are completed as necessary.
- Maintain specialist tools holding (in Tool Room) to ensure repairs/calibrations/PAT completed as necessary. Curate issue/return records for same
- Maintain engineer uniform records.